TheHRHive

TheHRHive

 PRIVACY POLICY 

Privacy Statement

Who we are

The Woosah Kit, WoosahKit.com, MoMY & Mindofme.co.uk are brands of The HR Hive Limited, that is registered in England under company number: 09829687, with its registered address at:
12 High Road, Balby, Doncaster, United Kingdom, DN4 0PL

You can contact us at hello@thehrhive.co.uk

For the purposes of the General Data Protection Regulation (EU) 2016/679 and the Data Protection Act 2018 (“data protection legislation”) the Data Protection Manager is Sarah Kelly.

Our ICO registration number is; ZA492946 and we are a data controller.

What information we collect

We may collect the following information:

  • Name
  • Contact information including email address and telephone numbers
  • Demographic information such as postcode, preferences and interests
  • We only process payments using our secure payment gateways
  • We may record meetings or sessions of which, as a participant you would be made aware of and have access to a copy on request.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping
  • We may use the information to improve our products and services
  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, or mail. We may use the information to customise the website according to your interests.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

Legitimate Interests
Consent

Your Rights

Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at hello@thehrhive.co.uk if you wish to make a request.

Your information is securely stored on our servers which are hosted on AWS (amazon web services).
We keep your personal information and contact details for a maximum of 5 years. We will then dispose your information by executing our data removal process, which is documented as part of our data retention process.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at hello@thehrhive.co.uk

You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at hello@thehrhive.co.uk

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the General Data Protection Regulation 2016. If you would like a copy of the information held on you please write to hello@thehrhive.co.uk

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect. Google Analytics – We use this to understand how the site is being used in order to improve the user experience. User data is all anonymous. Updating this policy – We may update this Policy at any time. When we do we will revise the updated date at the bottom of this page. We encourage users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we hold.

Every message we send you will give you the option to opt-out of receiving any further communication from us.

If you feel you no longer wish for us to hold on to your data please do not hesitate to let us know by email hello@thehrhive.co.uk and all records relating to you will be deleted immediately.

This policy was last updated on 3rd January 2021.

PRIVACY POLICY NOTICE

This privacy policy notice is served by The HR Hive under the website; www.thehrhive.co.uk. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information through the business and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing / using this website, and or refrain from submitting your personal data to us.

Policy key definitions:
  • “I”, “our”, “us”, or “we” refer to the business, The HR Hive.
  • “you”, “the user” refer to the person(s) using this website.
  • GDPR means General Data Protection Act.
  • PECR means Privacy & Electronic Communications Regulation.
  • ICO means Information Commissioner’s Office.
  • Cookies mean small files stored on a users computer or device.

Our privacy policy embodies the following key principles; (a) Lawfulness, fairness and transparency, (b) Purpose limitation, (c) Data minimisation, (d) Accuracy, (e) Storage limitation, (f) Integrity and confidence, (g) Accountability.

PROCESSING YOUR PERSONAL DATA

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful base of “Consent”,where our purpose for processing are: contacting you after you have made an enquiry, marketing communications to which you have subscribed. This is necessary because it allows us to communicate with you effectively.

Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.

Sharing your information: We will only share your personal information with third parties with your explicit request.

YOUR RIGHTS

Under the GDPR your rights are as follows. You can read more about your rights in details here;

    • the right to be informed;
    • the right of access;
    • the right to rectification;
    • the right to erasure;
    • the right to restrict processing;
    • the right to data portability;
    • the right to object; and
    • the right not to be subject to automated decision-making including profiling.
You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with GDPR.

INTERNET COOKIES

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website. Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we may use are; Google Analytics, Campaign Monitor, Facebook Ads

DATA SECURITY

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

IF YOU HAVE ANY FURTHER QUESTIONS OR WOULD LIKE MORE INFORMATION REGARDING YOUR DATA & PRIVACY EMAIL US HERE